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Gage Tracking Software

Cloud-based Calibration Management Software Solution to schedule, track, and document equipment calibration. Start simplifying your gage tracking today

Cloud-based Calibration Management Software Solution to schedule, track, and document equipment calibration.

Get Started for Free

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Gaugify dashboard overview showing equipment totals, compliance, due items, overdue calibrations, upcoming calibrations, and recent calibration records

A live overview of equipment status, due dates, compliance, and recent calibration activity

Programme overview

A live overview of equipment status, due dates, compliance, and recent calibration activity

Programme overview

Equipment status at a glance

Due and overdue visibility

Recent calibration records

Trusted by calibration teams managing thousands of assets

Key Features

Gage Tracking Software that meets all your needs

A connected system for tracking assets, calibrations, certificates, reminders, and compliance.

Inventory Management

Track assets, status, and ownership in one view

Search equipment, spot risks, and keep every item tied to the right owner and location.

Searchable asset records

Find assets by ID, model, site, status, or risk level.

Calibration status visibility

See compliant, due-soon, overdue, and high-risk items fast.

Ownership and location clarity

Keep ownership, location, dates, and history connected.

Inventory management screenshot showing equipment records and status overview

Inventory records, owners, locations, and status in one table

Inventory live

Inventory records, owners, locations, and status in one table

Inventory live

Calibration Record Keeping

Capture calibration results in clean, audit-ready records

Record readings, outcomes, notes, and certificate details in one consistent workflow.

Structured calibration forms

Standardize readings, tolerances, conditions, and notes.

Pass/fail traceability

Track decisions, deviations, corrections, and approvals.

Certificate-ready data

Turn completed records into audit and certificate evidence.

Calibration record keeping screen with detailed calibration records and activity

Readings, notes, and evidence captured in one digital record

Record saved

Readings, notes, and evidence captured in one digital record

Record saved

Certificate Generation & Uploading

Generate and retrieve calibration certificates

Store certificates, reports, audit trails, and versions beside each record.

Generate certificates quickly

Create certificates from completed calibration data.

Upload external reports

Attach supplier PDFs and scanned reports to records.

Audit trails and version history

See each revision, upload, approval, and change history.

Certificate generation and upload screen showing calibration certificate workflow

Certificates stay tied to the asset, result, and approval history.

Ready

Traceability & Compliance

Link every action to standards and approvals

Maintain traceability to ISO 17025, NIST, reference standards, and audit logs.

Traceability Management

Connect records to standards, references, and procedures.

Audit Trail & Compliance

See who performed, edited, reviewed, or approved each action.

Gauge H-200

Hardness tester · ISO 17025 scope

Verified

Reference Standard

Status

NIST Test No. 56565665

Current

ISO 17025 Procedure CAL PRO 3456

Approved

Internal Control CTRL0401

Linked

Traceability verified

NIST, ISO 17025, and internal procedure linked

Recent audit trail

09:42 · James performed calibration

10:08 · Ryan approved certificate

Analytics & Reporting

Turn calibration activity into live insight

Track performance, costs, upcoming work, overdue assets, and compliance metrics.

Real-time dashboards

Monitor workload, due dates, costs, and compliance health.

Upcoming and overdue reports

Export upcoming, overdue, owner, cost, and exception reports.

Cost and compliance metrics

Compare spend, turnaround time, pass rates, and risk.

Calibration Performance

Live reporting · August 2026

Export PDF

Upcoming

Next 30 days

Overdue

Needs action

Compliance

96%

Across all sites

Upcoming calibrations

Asset

Due

Torque Wrench T-14

Aug 18

Pressure Gauge P-09

Aug 24

Overdue calibrations

Asset

Late

Micrometer M-31

12d

Caliper C-07

Compliance trend

Pass rate vs. cost variance

Calibration Reminders

Stay ahead of upcoming and overdue calibrations

Automated reminders help teams act before due dates and resolve overdue work.

Upcoming calibration alerts

Notify owners before due dates so work gets scheduled early.

Overdue escalation

Escalate missed due dates until the asset is resolved.

Automated notifications

Send reminders by role, site, owner, or status.

Pressure Gauge P-09

Owner: Clean Room 2 · Site A

Next Due

8/24/2026

Reminder

14 days before

Status

Scheduled

Upcoming calibration reminder

Email owner Aug 10, then repeat 3 days before due.

Overdue escalation active

M-31 is 12 days late; notify QA until resolved.

24 upcoming

Next 30 days

7 overdue

Escalation sent

Tool Crib Management

See every crib, tool, and checkout in one live view

Issue, return, assign, and audit tools without spreadsheets or paper trails.

Checkout and return history

Track who has each item and whether it returned on time.

Location and assignment clarity

Know whether tools are in the crib, assigned, or department-owned.

Audit-ready usage records

Keep crib activity alongside calibration and compliance history.

Gaugify crib management section screenshot

Live crib records, assignments, and issue/return activity

In sync

Compliance Features

Built-in validation rules and automated checks

Calibration Risk Management

End-of-Period Probability of False Acceptance (PFA)

Quantify the likelihood that an out-of-tolerance instrument will incorrectly pass calibration. This metric is essential for understanding measurement integrity and product quality risks.

Calibration Uncertainty Calculation

Uncertainty of Calibration

Uncertainty Calculations for Confident Measurements

Our integrated Gage Tracking Software automates complex computations in accordance with ISO/IEC 17025, GUM, and other stringent guidelines.

Calibration Label Printing

Print calibration labels your way with or without barcodes. Scan to pull up equipment details instantly.

Take the hassle out of calibration tracking. Gaugify lets you generate custom labels for every gage, complete with barcodes for quick scanning. Simply point your mobile device at the label, and instantly access calibration history, due dates, and usage data — whether you’re on the shop floor or in the field

Benefits

Measurable Impact on Your Business Operations

Efficiency & Automation

Organizations using Gaugify experience up to 75% reduction in calibration processing time.

Cost Optimization

Our system prevents unnecessary recalibrations, minimizes out-of-tolerance events,

Compliance Assurance
Built-in regulatory templates for ISO, FDA, GMP, and industry-specific standards ensure 100% audit readiness.

Testimonials

What Our Users Are Saying

Janet Lynn

Quality Manager

Gaugify makes calibration management effortless. All our equipment records are in one place, and the reminders ensure nothing is ever missed

4.6/5 rating

Michael O’Connor

Laboratory Technician

Never miss a calibration date again! Gaugify’s notifications and scheduling features keep our lab fully organized.

4.8/5 rating

James Bennett

Maintenance Engineer

Gaugify is simple, secure, and audit-ready. We can track every instrument and generate certificates instantly. It has streamlined our calibration processes immensely.

5/5 rating

John Grealish

Compliance Officer

Gaugify helps us stay compliant without the headache. The certificate storage and scheduling features make regulatory audits smooth and stress-free

4.6/5 rating

Michael Bell

Production Supervisor

I love how easy it is to collaborate with my team on Gaugify. Everyone can access calibration records in real time, whether they’re on the shop floor or in the office

4.6/5 rating

Priya Nair

Quality Assurance Specialist

The automation in Gaugify saves us countless hours each month. The reminders for upcoming and overdue calibrations mean nothing slips through the cracks anymore

4.6/5 rating

Robert Hayes

Maintenance Engineer,

Before Gaugify, we were juggling multiple tools and paper records. Now everything is automated and cloud-based. It’s the most user-friendly calibration management software I’ve ever used

4.6/5 rating

Amelia Townsend

Chief Financial Officer

We’ve tried other calibration management software, but Gaugify stands out for its simplicity and affordability. It’s powerful enough for compliance yet straightforward for everyday use

4.6/5 rating

Janet Lynn

Quality Manager

Gaugify makes calibration management effortless. All our equipment records are in one place, and the reminders ensure nothing is ever missed

4.6/5 rating

Michael O’Connor

Laboratory Technician

Never miss a calibration date again! Gaugify’s notifications and scheduling features keep our lab fully organized.

4.8/5 rating

James Bennett

Maintenance Engineer

Gaugify is simple, secure, and audit-ready. We can track every instrument and generate certificates instantly. It has streamlined our calibration processes immensely.

5/5 rating

John Grealish

Compliance Officer

Gaugify helps us stay compliant without the headache. The certificate storage and scheduling features make regulatory audits smooth and stress-free

4.6/5 rating

Michael Bell

Production Supervisor

I love how easy it is to collaborate with my team on Gaugify. Everyone can access calibration records in real time, whether they’re on the shop floor or in the office

4.6/5 rating

Priya Nair

Quality Assurance Specialist

The automation in Gaugify saves us countless hours each month. The reminders for upcoming and overdue calibrations mean nothing slips through the cracks anymore

4.6/5 rating

Robert Hayes

Maintenance Engineer,

Before Gaugify, we were juggling multiple tools and paper records. Now everything is automated and cloud-based. It’s the most user-friendly calibration management software I’ve ever used

4.6/5 rating

Amelia Townsend

Chief Financial Officer

We’ve tried other calibration management software, but Gaugify stands out for its simplicity and affordability. It’s powerful enough for compliance yet straightforward for everyday use

4.6/5 rating

Janet Lynn

Quality Manager

Gaugify makes calibration management effortless. All our equipment records are in one place, and the reminders ensure nothing is ever missed

4.6/5 rating

Michael O’Connor

Laboratory Technician

Never miss a calibration date again! Gaugify’s notifications and scheduling features keep our lab fully organized.

4.8/5 rating

James Bennett

Maintenance Engineer

Gaugify is simple, secure, and audit-ready. We can track every instrument and generate certificates instantly. It has streamlined our calibration processes immensely.

5/5 rating

John Grealish

Compliance Officer

Gaugify helps us stay compliant without the headache. The certificate storage and scheduling features make regulatory audits smooth and stress-free

4.6/5 rating

Michael Bell

Production Supervisor

The combined task and calendar functionality is a game-changer. I can see everything in one view his tasks quickly.

4.6/5 rating

Priya Nair

Quality Assurance Specialist

The automation in Gaugify saves us countless hours each month. The reminders for upcoming and overdue calibrations mean nothing slips through the cracks anymore

4.6/5 rating

Robert Hayes

Maintenance Engineer,

Before Gaugify, we were juggling multiple tools and paper records. Now everything is automated and cloud-based. It’s the most user-friendly calibration management software I’ve ever used

4.6/5 rating

Amelia Townsend

Chief Financial Officer

We’ve tried other calibration management software, but Gaugify stands out for its simplicity and affordability. It’s powerful enough for compliance yet straightforward for everyday use

4.6/5 rating

Frequent question

Got Questions? We've Got Answers

Got Questions?
We've Got Answers

With Gaugify, you can easily schedule calibrations, store certificates, set reminders, and maintain compliance—all in one secure platform. Designed for accuracy-driven industries, Gaugify helps reduce downtime, eliminate manual errors, and ensure your equipment is always audit-ready.

What makes Gaugify different from other Calibration Management Sofware

Gaugify is a modern calibration management platform designed for teams tired of clunky legacy tools and messy spreadsheets. Unlike complex enterprise systems, Gaugify is simple, affordable, and automation-first — helping you schedule calibrations, store certificates, and stay audit-ready without the headache. Whether you’re a small lab or a growing manufacturer, Gaugify keeps your equipment compliant and your team focused.”

Is my data safe and secure on Gaugify?

Yes. Your data is completely safe and secure on Gaugify. Our calibration management software is built on modern cloud infrastructure with end-to-end encryption, regular backups, and strict access controls. We follow industry best practices to ensure your calibration records, certificates, and schedules are always protected. Gaugify is designed to give you peace of mind while keeping your equipment data audit-ready

Does Gaugify offer team collaboration features?

Absolutely. Gaugify makes it easy for teams to work together. With our calibration management software, you can add multiple users, assign roles, and set access permissions. Whether it’s technicians, managers, or auditors, everyone can collaborate seamlessly while keeping data secure and organized.